Planning an event takes a lot of hard work and dedication. So here thorough list of steps that will help you get the job done within a very short time. With this step-by-step guide, you can reach your target easily. Though you still have to work hard you have to work hard to get the job done perfectly. A music concert or a festival can be a great addition to your local community calendar but you have to make sure of the success of these events. Let’s get started;
1/8.
Built a Team:
You cannot manage an event single-handedly you have to have a team who will swear by the same excitement. Having a strong team will make sure that people will eventually follow the idea, and also be a part of it. If your community already has a team then well and good if not then you have to first gather your team, before you start the planning. From security to managing the crowd every aspect will need a head. Select the core team and try to bring them together for the first meeting.
2/8.
Event Purpose:
You have to know the purpose of the event; here are major 5 questions that you can ask your fellow community members as the first step of the planning.
- What do you want to achieve with that event or music festival?
- Would like the festival to be a small family festival or do you want to make it much grand?
- Does your music event have any specified sort of genre or musical theme?
- Would you like to make the music concert entirely based on live musicians or do you want to mix and match?
- Do you want to put anything unique in your music event?
These will clear out a lot of confusion that you will be facing while planning further and managing the events. You and your associates will have to answer these questions and stick to them before proceeding to the next step.
3/8.
Assets and Budgets:
When you have a clear conception of the event’s purpose, then you have o talk harder about the assets and the budgets for the event. You cannot go overboard and spend a lot of money on a music concert you have to make sure that your budget is in check. Along with it, knowing about your assets is also very important. Let you and your team have a clear vision of how much is there and how much will be spent on which aspect; otherwise you cannot prevent future confusion.
4/8.
Time and Dates:
Based on the purpose and the season you might want to select the date and time beforehand to proceed to the next step which is to make the bookings. If you are planning to make it happen during any festive times then you can choose a weekend for the events and for the time, choose the evening. When you can be assorted with the dates and time you go for the next step.
5/8.
Venue:
If you have a perfectly furnished community hall, very well, if not then you have to book the venue on the selected dates and times. You can opt for low-maintenance areas for this event or you can choose well-furnished areas for your concert, depending on your budget.
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Permits and Insurance:
Every music concert must have permits so that neighborhood areas are also aware of the music concert and prepare themselves for high volumes. Along with a permit you also need to have insurance for your venue and the instruments that you are going to use at that concert. Whether you are planning a small event or a huge one these procedures will not change.
7/8.
Assemble Program Line-up:
When working with music you have to be thorough with the program details. The ambiance takes time to heat up and once the audience is heated up you need to offer music artists who will cheer the audience up with brilliant performances. So depending on the potential and the popularity of the artist you have to chalk down the program line-up.
8/8.
Online Booking Option:
While managing a live music concert or a music event you need to have an online portal for your tickets. If the program is a small scale then also an online portal will create less menace whether is about the sitting arrangements or anything of that matter. And it is the only option when it comes to a large-scale music event.
Any program needs to have some sort of promotion to ensure its success. Once you have everything on point then only this promotional work needs to be handled with care. Your promotional aspects will make the event a success. Apart from that, you have to work on a crew who will work under you and your team to ensure the program flows perfectly.
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